![]() ![]() According to Apple, “Smart folders automatically gather files by type and subject matter and are instantly updated as you change, add and remove files on your Mac.” This feature acts as a filter and lets you find folders even more easily. You can also use the Smart Folder native feature. If you have a Mac, Hazel is useful to store documents based on your own system. You can also automate file storage by using the following tools. Choose a tool that organizes automatically If you want to make a file easily recognizable, assign it a colored icon or use the “pin” function. Those that you use less can be labeled name”.įollow the same procedure for lower priority files: name them starting with a number: “1. So you can decide to name the documents you often use this way: “File name”.įiles with names that begin with are displayed second. The files with names that start with “_” are displayed first in your folders: these are the ones you will be able to access the fastest. In your pro folder, use shortcodes so the files that appear first are the ones you are likely to open most often. It’s up to you to develop a personal system that you can stick to! 4. For example, for a quote from the Alpha company received on February 4, 2020, your document name could be “04 02 2020 Alpha Quote”. To do this, give them names with elements that allow them to be easily identified: the date, project or supplier name, document type, and so on. ![]() Your goal is to be able to find all your documents easily by using the computer search bar. Create a system for naming your documents This way you keep the first level of storage very simple and you won’t get discouraged when you have to file new documents in your folders. Store your files in these two high-priority folders, without creating any more. If you use your computer both personally and professionally, set up only two folders: one with your company name and the second with yours. To avoid having to rummage through fifteen folders subdivided into thirty others to find a document, be careful not to increase the importance levels in the “Desktop Archive” icon. Keep the first level of priority very simple You’ll then be able to once again admire your beautiful background photo (and if it’s a photo of a cat, even better). You should get used to archiving as you go along instead of littering your wallpaper with a million files that you never look at. Once you’re done, archive them in said folder. Put only the documents you’re working on that day on your computer desktop. Create a folder called “Desktop Archives” for storing all your files and keep only the trash bin. ![]() The concept here is to install desktop shortcuts for the essentials, AND THAT’S IT. So here’s our first tip: adopt the Desktop Zero method. Keep the first level of priority very simpleĬreate a system for naming your documentsĬhoose a tool that organizes automaticallyĪlbert Einstein once said, “If a cluttered desk is a sign of a cluttered mind, of what, then, is an empty desk a sign?” Clearly he had no problem cleaning up his computer desktop. The objective is to rank your files in priority order and give them names that make them easy to find. For your well-being-and that of your hard drive-it’s time to have a clean-up. For projects to move forward, it’s better to have a clear mind and impeccable organization. ![]()
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